Who are we?
Taylor Bennett Heyman Ltd
Level 20, One International Finance Centre
1 Harbour View Street
Central, Hong Kong
t: +852 3974 8645
We provide executive search services to clients looking to recruit personnel for their businesses.
What does this policy cover?
We at Taylor Bennett Heyman Ltd take your personal data seriously. This policy
- sets out the types of personal data that we collect about you;
- explains how and why we collect and use your personal data;
- explains how long we keep your personal data for;
- explains when, why and with whom we will share your personal data;
- sets out the legal basis we have for using your personal data
- explains the effect of refusing to provide the personal data requested;
- explains the different rights and choices you have when it comes to your personal data; and
- explains how we may contact you and how you can contact us.
What personal data do we collect from you?
We collect the information necessary to be able to understand your experience and eligibility for available opportunities that might arise. This information includes CVs, identification documents, educational records, work history, employment and references.
We may also collect sensitive personal data about you, such as about your personal circumstances, your family situation, data concerning your health and political views and activity. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent.
Where do we collect personal data about you from?
The following are different sources from which we may collect personal data about you:
- Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages.
- From an agent/third party acting on your behalf, e.g. Interim Management Company.
- Through publicly available sources, e.g. LinkedIn.
- By reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.
How and why we use your personal data
We use your personal data to be able to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, role and experience and then pass this on to the client in search of personnel. If you are chosen by the client to progress in a process, we may then collect more information from you at the interview (or equivalent) stage and onwards in that manner.
How long do we keep your personal data for?
We keep your information in accordance as follows:
Candidate Data: Six and a half years
Interim Manager Data: Six and a half years
Client Contact Details: Six and a half years
Who do we share your personal data with?
Your personal data might be shared with a client who initiates a search for personnel. Typically, we would contact you before personal information is shared with the client. We may also conduct checks to verify the information you have provided or share your information with the client for further verification.
What legal basis do we have for using your information?
For prospective candidates, interim managers, referees and clients, our processing is necessary for our legitimate interests in that we require information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.
If you are shortlisted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case we always ask for your consent before undertaking such processing.
For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.
Do we make automated decisions concerning you?
No, we do not carry out automated profiling.
What cookie types do we use?
Cookies are either first party or third party. Whether a Cookie is ‘first’ or ‘third’ party refers to the website or domain placing the Cookie. First Party Cookies are placed directly by us, while Third Party Cookies are placed by other parties and are set from a different domain. These third parties collect data directly from your web browser and the processing of this data is subject to their own privacy policies. We do not use third party cookies.
The two types of Cookies are:
|Session cookies||These allow websites to link your actions during a browser session. We may use these for a variety of purposes such as remembering what you clicked on, on the previous page visited. These session Cookies expire after a browser session so would not be stored longer term.|
|Persistent Cookies||These are stored on your device in between browser sessions and allow your preferences or actions across a site (or in some cases across different websites) to be remembered. These Cookies do not expire once the browsing session closes and remain on your device until an expiration date set by the source of the Cookie.|
What are the categories of the cookies we use?
|Essential cookies||These Cookies are essential to make our website work correctly, they enable you to move around our website and use our features. These Cookies are necessary for the provision of our services and if you do not want us to collect such information, you must cease using our website immediately.|
|Performance Cookies||These Cookies help us understand how you interact with our website, by providing information about the areas visited, the time spent on the website, and any issues encountered, such as error messages. This helps us improve the performance of our website.|
|Functionality cookies||These Cookies allow our website to remember if you have previously visited our site or the choices you make (such as your user name, language, region or preferences) to provide a more personalised online experience.|
|Targeting / Advertising Cookies||These Cookies are used to deliver content that is more relevant to you and your interests. They may be used to deliver targeted advertising or to limit the number of times you see an advertisement.|
How do you manage cookies?
Most internet browsers are initially set up to automatically accept Cookies. You can change the settings to manage Cookies being sent to your device.
For more information on cookies and how to manage them click here.
Do we transfer your data
To better match your employee profile with current opportunities we may transfer your personal data to clients and partners in other countries, both in and outside of the EEA. Our network includes offices in London, Frankfurt, New York, San Francisco.
We always have strict security measures and appropriate agreements in place with our offices in our network in order to protect your personal data.
The staff in offices outside of the EEA are aware of the privacy laws within the EEA and have received training around data protection. To find out more about how we safeguard your information as related to transfers, or to request that your data is not transferred to other offices, please contact us on firstname.lastname@example.org.
What rights do you have in relation to the data we hold on you
N.B. Further information and advice about your rights can be obtained from the data protection regulator in your country.
|The right to be informed||You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.|
|The right to rectification||You are entitled to have your information corrected if it’s inaccurate or incomplete.|
|The right to erasure||This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.|
|The right to restrict processing||You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.|
|The right to data portability||You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.|
|The right to object to processing||You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).|
|The right to lodge a complaint||You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.|
|The right to withdraw consent||If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.|
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover the administrative costs of providing information for
- baseless or excessive/repeated requests, or
- further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We will respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
How will we contact you?
We may contact you by phone or email. If you prefer a particular means of contact, please let us know.
How can you contact us?
If you are unhappy with how we have handled your information, or have further questions on the processing of your personal data, please contact us here: Level 20, One International Finance Centre, 1 Harbour View Street, Central, Hong Kong or email@example.com.